Work Order Control & Evidence Standard
Work Order Control & Evidence Standard
No More Whatsapp Tasks
No More Whatsapp Tasks
No More Paper & Emails
No More Paper & Emails
No More Verbal Proof
No More Verbal Proof
No More Chaos
No More Chaos
Controlled Work Orders
Controlled Work Orders
Controlled Work Orders
Standardized, authorized service requests with defined scope and accountability.
Standardized, authorized service requests with defined scope and accountability.
WO-02481
Status: Approved
Scope: Defined
Before . After
Verified Execution
Verified Execution
Verified Execution
Mandatory, time-stamped visual proof of execution.
Mandatory, time-stamped visual proof of execution.
Full Traceability
Full Traceability
Full Traceability
Complete operational records for audits, compliance, and control.
Complete operational records for audits, compliance, and control.
Request Created
Work Executed
Evidence Verified
Request a pilot
Request a pilot
Bring order and control to your maintenance operations
Bring order and control to your maintenance operations
Bring order and control to your maintenance operations
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The problem
In many organizations, maintenance operations rely on:
- WhatsApp conversations instead of formal work orders
- Photos sent by email or chat, without structure or context
- Paper-based reports that are hard to track or audit
- Different reporting styles per technician or vendor
- Tasks closed without a clear validation process
This creates loss of control, unclear accountability, and operational risk.
In many organizations, maintenance operations rely on:
- WhatsApp conversations instead of formal work orders
- Photos sent by email or chat, without structure or context
- Paper-based reports that are hard to track or audit
- Different reporting styles per technician or vendor
- Tasks closed without a clear validation process
This creates loss of control, unclear accountability, and operational risk.
Loss of Control
Unclear Accountability
Lack of Evidence
Lack of Evidence
Operational Risk
Operational Risk
Request pricing details
Request pricing details
Custom plans. Get details.
Custom plans. Get details.
Custom plans. Get details.
Request
The Evidentia Standard
Evidentia establishes a clear operational standard for maintenance work orders:
- How tasks are reported
- What information is required
- What photographic evidence must be provided
- How work is reviewed and validated before closure.
Evidentia establishes a clear operational standard for maintenance work orders:
- How tasks are reported
- What information is required
- What photographic evidence must be provided
- How work is reviewed and validated before closure.
Controlled Requests
Controlled Requests
Evidence Required
Evidence Required
End-to-End Traceability
End-to-End Traceability
Audit-Ready by Design
Audit-Ready by Design
How It Works
1. Work orders are issued with defined reporting requirements
2. Technicians execute and document work following a standard
3. Evidence is reviewed before closure
4. Work orders are closed with full traceability
1. Work orders are issued with defined reporting requirements
2. Technicians execute and document work following a standard
3. Evidence is reviewed before closure
4. Work orders are closed with full traceability
Create Work Order
Create Work Order
Execute & Document
Execute & Document
Review & Verify
Review & Verify
Close & Record
Close & Record
Designed For
- Property managers & FM teams
- Hotels & hospitality groups
- Shopping malls & asset-heavy operations
- Schools
- Property managers & FM teams
- Hotels & hospitality groups
- Shopping malls & asset-heavy operations
- Schools
Property & FM
Property & FM
Retails Malls
Schools
Hospitality
Hospitality
Flexible Pricing
Evidentia is offered as an operational standard, tailored to each organization’s scope
Evidentia is offered as an operational standard, tailored to each organization’s scope
Pilot programs and phased rollouts are available prior to full deployment.
Pilot programs and phased rollouts are available prior to full deployment.
Scope-Based
Scope-Based
Scalable
Scalable
Tailored
Tailored
Enterprise-Ready
Enterprise-Ready
Request details
Find the perfect plan.
Find the perfect plan.
Find the perfect plan.
Request
Why Evidentia
Evidentia turns everyday operational work into a controlled, documented, and auditable standard.
Evidentia turns everyday operational work into a controlled, documented, and auditable standard.
It replaces informal processes with clarity, evidence, and accountability
It replaces informal processes with clarity, evidence, and accountability
Operational Control
Operational Control
Trusted Evidence
Trusted Evidence
Clear Accountability
Clear Accountability
Audit-Ready
Audit-Ready
Request a pilot
Request a pilot
Start your Evidentia journey.
Start your Evidentia journey.
Start your Evidentia journey.
Request pilot
